Overview
The FM Sustainability Manager role is an exciting role within the Property Transformation Programme (PTP) in the MoJ. The programme will make the biggest changes to the facilities management services in the department in a decade and is recognised as a key vehicle to improve the Sustainability of MoJ’s buildings, land and use of resources. MoJ itself is one of the biggest Government departments, touching the lives of more than a hundred thousand people. The role holder will be responsible for the delivery of an action plan to embed sustainability throughout the Property Transformation Programme, with the aim of delivering a sustainable future FM service. They will join the PTP Sustainability team, recently reshaped to enable full embedding of sustainability into the programme itself and its outcomes. Through the membership of this team, they will work to ensure all PTP strategies, decisions and action planning aligns with the sustainability strategy and action plan. They will work closely with all aspects of the programme and key stakeholders across the MoJ community to leverage work already done and assist the planning of and completion of future actions. The role holder will help ensure PTP achieves its objectives as well as supports the wider sustainability objectives of the MoJ, which include supporting sustainable construction and operating impacts.
We’re looking for someone who is flexible, intuitive and comfortable taking high levels of volume, speed and complexity in their stride. If you’re someone who can use your experience and skills to support PTPs sustainability ambition, are passionate about the scope of facilities management to improve environmental outcomes, love working across diverse teams, enjoy and are effective at upskilling and delivering through others – we want to hear from you.
Job Description, Duties and Responsibilities
The role holder will be key to ensure the Property Transformation Programme embeds sustainability into the delivery and it’s outcomes. Work will be designed around the four themes of the sustainability in FM strategy i.e. Sustainable operation and maintenance of our estate; Sustainable behaviour and capability; Sustainable operating model and contract design; and Sustainable FM Supply chain. Responsibilities will include the following:
Deliverables/ Responsibilities
• Provide technical advice on energy, carbon, water, waste management, sustainable procurement, nature recovery, sustainable construction and climate change adaptation within the context of facilities management to the property transformation programme and it’s relevant stakeholders across the MoJ estate.
• Inform and guide key PTP workstreams to embed current and emerging government-wide and MoJ sustainability policy/strategy
• Overseeing delivery of a range of work within the PTP identified in the Sustainability Statement of requirements and planning documents to feed into core projects.
• Work closely with the project managers and workstreams and manage the delivery of sustainability activities within their project plans
• Coordinate the subject matter experts in the Climate Change and Sustainability Unit (CCSU) to contribute to the deliverables of PTP where required according to the project plans.
• Managing service providers directly in executing deliverables
• Draft programme updates such as risks and issues, progress against deliverables.
• Awareness raising and upskilling of PTP staff and stakeholders to recognise sustainability risks and opportunities; including delivering communication and engagement activities
• Inform and guide the drafting of programme business cases to ensure sustainability is embedded in all five cases including the economic appraisal requirement; (Green Book environmental assessments: Natural Capital assessment, Climate Change Risk and Greenhouse gas emissions)
• Actively engage stakeholders in all parts of the MoJ to support delivery of sustainability objectives and requirements within PTP.
• Provide subject matter expert contribution to designing specification requirements, key performance indicator design, supplier response requirements, evaluation criteria and evaluation of bidder responses.
• Participate in market engagement activities specialising in sustainability requirements of the procurement activities
• Inform, provide materials and training to support the Property Directorate capability plan for ongoing and future management of sustainability requirements
• Inform and guide the successful bidder(s) in the various procurement activities through their mobilisation phase ensuring effective planning and execution of sustainability requirements upon contract commencement
• Ensure a there is robust document control within the sustainability workstream
Expectations of post holder in executing the role
We operate in a fast paced and complex environment, so you must be flexible and resilient. A big part of what we do is delivered through others, so you will need to be persuasive, inclusive and a team player. The role may involve occasional travel to MOJ/HO establishments throughout England and Wales.
Skills and Experience
Essential
Strong sustainability technical knowledge along with sound project management skills are required.
• Demonstrable knowledge and experience of working in the fields of energy, water, waste, engineering, construction, estates or sustainability.
• Good understanding of Government initiatives on sustainability
• Experience of managing the sustainability of a facilities management service and delivering outcomes
• Effective stakeholder management skills, including experience of influencing stakeholders who have diverse perspectives.
• Experience and knowledge of leading, developing and implementing utility and waste reductions and/or other sustainability management programmes.
• Experience of working effectively through others to achieve goals.
• Experience of developing effective and innovative solutions.
• Experience of identifying best practice in Sustainable Construction and how to communicate this effectively.
• Ability to communicate at all levels internally and externally with excellent influencing and negotiating skills.
• Ability to research, interpret and summarise complex information in a way that is relevant and easily understood both orally and in writing.
• Ability to work on own initiative, make decisions, work under pressure and deliver within tight deadlines.
• Ability to effectively present orally
• Ability to deliver training programmes
• At least 5 years environmental sustainability work including membership of a recognised body or institute status (e.g., MIEMA, CIBSE or similar).
• Relevant qualification in a Sustainability discipline.
Highly Desirable
• Membership of the Government Property Profession or Institute of Environmental Management and Assessment (IEMA) or The Chartered Institution of Building Services Engineers (CIBSE) is desirable.
• A practical working knowledge of the use of ITC packages, e.g. MS Word, Excel and Power Point.
Qualifications
• Relevant qualification in a Sustainability discipline.
Government Property Profession (GPP) Technical Skills
The GPP Competency Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Framework can be found at https://www.gov.uk/government/publications/government-property-profession-competency-framework.
This role falls under:
Technical Specialisms & Assurance – Environmental Sustainability: Senior Practitioner and some or all of the following Technical Skills will be tested during the selection process:
• Sustainable Practice – Level Expert
• Stakeholder Engagement – Level Practitioner
Behaviours:
We will assess you against these behaviours during the selection process:
• Working together
• Seeing the bigger picture
• Communicating and Influencing
• Managing a Quality Service
Flexible working hours
The Property Directorate offers a flexible working system in many teams.
Requests for reduced hours contracts will be considered in line with business needs. This is a full-time role.
Please note that external candidates will be offered Fixed Term contracts for 24 months with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions.
If you are a civil servant on a permanent contract and you are successful, we will discuss with your current line manager to put in place a loan or secondment from your current position. If you are currently a lower grade than the one you have applied for, you will be given a Temporary Responsibility Allowance.
Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location.
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
The Directorate is supportive of and encourages flexible working. Non-civil service candidates would typically start on the pay band minimum.
